Distance Education and Learning Technology Committee Charge

Faculty Senate Resolution #22-42, May 2022

  1. Name: Distance Education and Learning Technology Committee
  2. Membership: 9 elected faculty members.
    Ex-officio members (with vote): The Chancellor or an appointed representative; 2 Provost appointed representatives, 1 with academic or administrative expertise in Health Sciences disciplines; the Chair of the Faculty; one Faculty Senator selected by the Chair of the Faculty; one member of the Graduate Council selected by the Dean of the Graduate School; the Director of Digital Learning or an appointed representative; and one student member from the Student Government Association.
    Ex-officio members (without vote): The Chief Information Officer or an appointed representative.
    The chair of the committee may invite resource persons as necessary to realize the committee charge. The chair of the committee may appoint subcommittees as needed.
  3. Quorum: 5 elected members exclusive of ex-officio.
  4. Committee Responsibilities:
    1. The committee reviews and recommends policies and procedures to enhance faculty teaching and student learning in distance education. The committee provides faculty advice on instructional methods and best practices to enhance teaching and student learning in distance education and the use of learning technologies.
    2. The committee reviews policies from the Office of Continuing Studies relevant to the effectiveness of the University’s distance education policies and procedures and recommends changes as necessary.
    3. The committee ensures timely, informed faculty opinion on any technology action in any area that may affect significantly the University’s academic mission. The committee recommends policy related to the academic use of technology. All information technology actions that affect more than one academic unit or that are initiated above the academic College or School department levels are recognized as actions that may affect significantly the University’s academic mission.
    4. The committee initiates, reviews, and makes recommendations on proposals to plan, implement, revise or eliminate technology initiatives, goals, standards, policies, procedures or actions that significantly impact the University’s academic mission.
    5. The committee prepares and makes available a format for proposals requesting permission to plan, implement, revise or eliminate an information technology initiative, goal, standards, policy, procedure or action.
    6. The Committee reviews at least annually those sections within the University Undergraduate Catalog and University Graduate Catalog that corresponds to the Committee’s charge and recommends changes as necessary.
    7. The Committee reviews at least annually those policies within Part VI, Section III of the ECU Faculty Manual that corresponds to the Committee’s charge and recommends changes as necessary.
    8. The Committee reviews at least annually the Distance Education Modules and the Instructional Continuity and Contingency website.
    9. Two appointed representatives serve as ex-officio members on the administrative Information Resources Coordinating Council (IRCC), one appointed representative serves on the administrative Copyright Committee and one appointed representative serves on the administrative IT Accessibility Committee. The Committee should have representation on any advisory or governance committee that evaluates or makes decisions regarding information technology that impacts the academic mission of more than one unit.
    10. The chair serves as a liaison between the Faculty Senate and Chief Information Officer and/or other university leadership (e.g., college leadership, Provost) involved with planning or implementing technology that could impact the academic mission of more than one departmental unit.
  5. To Whom The Committee Reports: The committee reports to the Faculty Senate its recommendations of policies, procedures, and criteria cited in 4. above.
  6. How Often The Committee Reports: The committee reports to the Faculty Senate at least once a year and at other times as necessary.
  7. Power Of The Committee To Act Without Faculty Senate Approval: The committee is empowered to advise the appropriate personnel as described in 4. above.
  8. Standard Meeting Time: The committee meeting time is scheduled for the fourth Wednesday of each month.