Part X: Part X. Documentation and Schedule for Personnel Actions

Part X, Section I: Documentation for Personnel Actions

Last updated:
September 30, 2024

<h2 class="wp-block-heading">CONTENTS</h2>   <ol style="list-style-type:upper-roman" class="wp-block-list"> <li><a href="#docadvancement">Documentation for Advancement in Title for Fixed-Term Faculty</a> <ol style="list-style-type:upper-alpha" class="wp-block-list"> <li>Professional Portfolio (Portfolio) for Advancement in Title</li>   <li>Cumulative Report for Advancement in Title</li> </ol> </li>   <li><a href="#docreaptenprom">Documentation for Personnel Actions of Probationary (Tenure-Track) and Tenured Faculty</a> <ol style="list-style-type:upper-alpha" class="wp-block-list"> <li>Personnel Action Dossier (PAD) for Reappointment, Tenure, and Promotion</li>   <li>Cumulative Report for Reappointment, Tenure, and Promotion</li> </ol> </li> </ol>   <h3 class="wp-block-heading" id="docadvancement">I. Documentation for Advancement in Title of Fixed-Term Faculty</h3>   Persons holding the fixed-term titles below the titles of Teaching, Research, Clinical, or Library Professor may be considered for advancement in title to the next professorial title. Advancement in title shall be based on the faculty member's demonstrated professional competence and achievements. Advancement in title is governed by the policies and procedures set forth in Part IX.I.IV of the East Carolina University Faculty Manual.   <h4 class="wp-block-heading">A. Professional Portfolio (Portfolio) for Advancement in Title</h4>   The Professional Portfolio is a collection of documents and lists of accomplishments in summary form that provides a record of the accomplishments of a faculty member seeking advancement in title. Each time a personnel action for advancement in title takes place a Portfolio is compiled in a manner described in Part IX of the East Carolina University Faculty Manual. Each Portfolio becomes part of the faculty member's permanent personnel file. For further information about personnel files, please refer to Part VIII.I.VIII of the East Carolina University Faculty Manual.   In evaluating a candidate for advancement in title, all of the candidate's professional activity shall count, but activity since the last advancement in title at ECU shall carry a greater weight than activity prior to the last advancement (see Part IX of the East Carolina University Faculty Manual). Within the Portfolio the candidate should supply dates for all listed activities and accomplishments, making it possible for reviewers to identify clearly the chronology of accomplishments related to the time of hire, or last advancement in title.   The Professional Portfolio shall include the following items:   <ol style="list-style-type:upper-alpha" class="wp-block-list"> <li>A properly executed <a href="https://facultysenate.ecu.edu/manual/wp-content/pv-uploads/sites/707/AdvancementInTitle-CumulativeReport.docx" target="_blank" rel="noreferrer noopener">East Carolina University Cumulative Report for Advancement in Title (docx)</a> is required for these personnel actions. It is the responsibility of the faculty member to have prima facie evidence of all activity listed in this report available for inspection, if requested, by reviewers at any level of the personnel action process.</li>   <li>Recommendations (Note: The documents listed here will be added by the appropriate official as the personnel action progresses.) <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Unit Personnel Committee's recommendation, signature of the chair of the unit Personnel Committee, and date</li>   <li>Unit administrator's recommendation, signature, and date</li>   <li>Dean's recommendation, signature, and date</li>   <li>Provost recommendation, signature, date</li> </ol> </li>   <li>Records of Evaluation <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Listing of the criteria for advancement in title set forth by the code unit of the faculty member.</li>   <li>Records of the annual discussions on the criteria for evaluating faculty performance, on workplan if applicable, on annual evaluation, and on success plan, if any, meetings with the unit administrator. If last advancement in title took place more than 7 years ago, only the last 7 years should be included. See Part VI.I.I. and Part VIII.I.II of the East Carolina University Faculty Manual.</li>   <li>Records of the assigned teaching duties and responsibilities including indication of reassigned time, workplans if applicable, and success plans, if any, over the period of time appropriate to the decision. If the last advancement in title took place more than 7 years ago, only the last 7 years of these records shoudl be included.</li>   <li>Workplans if applicable, annual evaluations, and success plans if any, over the period of time appropriate to the decision. If last advancement in title took place more than 7 years ago, only the last 7 years should be included.</li> </ol> </li>   <li>Supporting materials The faculty member, in consultation with the unit administrator and the chair of the unit personnel committee, may add materials, in addition to those required to provide prima facie evidence as required in Part X.1.A. of the East Carolina University Faculty Manual in support of the activities and accomplishments listed in the East Carolina University Cumulative Report for Advancement in Title.</li>   <li>Other material Materials not included in the categories listed in the cumulative report may be added to the Portfolio by the faculty member providing the unit administrator, in consultation with the Unit Personnel Committee, has an opportunity to include a response to such materials. In the event the unit administrator and Unit Personnel Committee cannot agree on a response, both may include a response.</li>   <li>Disagreements as to the inclusion or removal of documents The Portfolio shall include the required documents and lists relevant to the faculty member's relevant duties as described above. If the faculty member disagrees with the unit administrator and/or the unit personnel committee as to the inclusion of relevant documents, the documents will be included and each party may include a statement about the document in the Portfolio.</li> </ol>   <h4 class="wp-block-heading">B. Cumulative Report for Advancement in Title</h4>   A properly executed <a href="https://facultysenate.ecu.edu/manual/wp-content/pv-uploads/sites/707/AdvancementInTitle-CumulativeReport.docx" target="_blank" rel="noreferrer noopener">East Carolina University Cumulative Report for Advancement in Title (docx)</a> is required for these personnel actions. It is the responsibility of the faculty member to have prima facie evidence of all activity listed in this report available for inspection, if requested, by reviewers at any level of the personnel action process.   <ol style="list-style-type:upper-alpha" class="wp-block-list"> <li>General Information <ol class="wp-block-list"> <li>Name</li>   <li>College or Professional School and Department</li>   <li>Date of first appointment to ECU</li>   <li>Present title and date at which present title was established</li>   <li>Educational background: degrees, dates conferred, and institutions. Indicate the status of any degree program in process. Include the following where applicable: <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Postgraduate Training Fellowships</li>   <li>Residencies</li>   <li>Traineeships</li> </ol> </li>   <li>Administrative appointments or special assignments (list positions and dates in reverse chronological order with percentage of time assigned)</li>   <li>Professional credentials (certifications and licensures)</li>   <li>Professional employment history (list positions, titles, and dates of appointments in reverse chronological order)</li>   <li>Formal continuing education for professional development (courses, seminars, institutes, etc. and dates in reverse chronological order). School of Medicine (clinical staff): List all postgraduate Continuing Medical Education completed in the last 3 years (in reverse chronological order). </li> </ol> </li>   <li>Teaching (Didactic and Clinical) and Advising [narrative or bulleted list and relevant date(s)]. For those faculty with teaching and advising as part of their duties, the Portfolio should include the following information: <ol class="wp-block-list"> <li>A brief self-assessment of teaching effectiveness</li>   <li>Teaching experience <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Chronological list of all courses taught including year, semester, section, and enrollments.</li>   <li>Chronological list of all peer reviews including year, semester, course, section and reviewer name.</li> </ol> </li>   <li>Noteworthy accomplishments and practices in teaching.</li>   <li>Noteworthy accomplishments and practices in advising and retention.</li>   <li>Extraordinary duties assigned or elected in advising.</li>   <li>Direction of student research and performances: <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>List undergraduate students and projects.</li>   <li>List graduate students and projects.</li>   <li>List memberships in graduate student's thesis/dissertation committees.</li> </ol> </li>   <li>Grants (listed by year in reverse chronological order) in support of teaching and advising. Provide a list of all grants applied for, listing for each the source, amount requested, title, and co-investigators. Designate status: awarded (including amount awarded if different from request), pending, rejected. <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Grants/proposals through Office of Sponsored Programs</li>   <li>Grants/proposals through the Division of Institutional Advancement</li>   <li>University Grants</li>   <li>Reports to granting agencies: list agency(ies)</li> </ol> </li>   <li>Medical Education: <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Undergraduate medical student teaching, including didactic lectures, clinical teaching, conferences, laboratories, student advising, and student preceptorships.</li>   <li>Postgraduate medical teaching including clinical teaching and continuing medical education. Note: Evidence of Teaching Effectiveness shall be included in Section D, Supporting Materials. If last advancement in title took place more than 7 years ago, only the last 7 years should be included. The Teaching Effectiveness section should include: <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>(Required) Reports from university approved student evaluations. Data should not be condensed or summarized, but included as it appears in the original survey reports. Student comments may be included at the discretion of the candidate but are not required. If student comments for a class are included, all comments from the original survey report for that class must be included.</li>   <li>(Required) Reports from all peer assessments of instruction.</li>   <li>(Optional) Instructional materials or other evidence of pedagogical innovation or impact (see East Carolina University Faculty Manual, Part VIII, Section I, Subsection III). </li> </ol> </li> </ol> </li> </ol> </li>   <li>Research/Creative Activity. For those faculty with research as part of their duties, the Professional Portfolio should include the following information: <ol class="wp-block-list"> <li>A brief statement of research activities and interests.</li>   <li>A complete list of publications in print, in reverse chronological order, beginning with the most recent publications (Note: School of Medicine should use the AMA format for publications): <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Books and monographs</li>   <li>Journal articles</li>   <li>Chapters in books</li>   <li>Book reviews in professional journals</li>   <li>Abstracts (including those published in proceedings)</li>   <li>Microforms</li>   <li>Sound/video recordings, musical scores</li>   <li>Art exhibitions, pictures in books, applied art</li>   <li>Articles in proceedings</li>   <li>Intellectual property protections (such as patents)</li>   <li>Editorships of professional journals or books</li>   <li>Musical performances and productions</li>   <li>Theatrical performances and productions</li>   <li>Software development</li>   <li>Electronic publications</li>   <li>Clinical trials</li>   <li>Other (e.g., entries in encyclopedias)</li> </ol> </li>   <li>Papers, creative works, etc. accepted for publication but not yet in print (attach a copy of letter of acceptance)</li>   <li>Other research publications : list title(s) and publication dates and publisher</li>   <li>Research presentations and posters: list organization, date, and title of presentation(s)</li>   <li>Participation in expert panels (include topics, meeting, date(s).</li>   <li>Visiting professorships or lectureships (include titles, place, date(s).</li>   <li>Pedagogical materials: list title(s) and publication dates and publisher</li>   <li>Grants (listed by year in reverse chronological order) in support of research/creative activity. Provide a list of all grants applied for, listing for each source, amount requested, title, Principal investigator and co-investigators. Designate status: awarded (including amount awarded if different from request), pending, rejected. <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Grants/proposals through the Office of Sponsored Programs</li>   <li>Grants/proposals through the Division of Institutional Advancement</li>   <li>University Grants</li>   <li>Reports to granting agencies: list agency(ies)</li> </ol> </li> </ol> </li>   <li>Clinical Practice: For those faculty who provide patient care as a part of their duties, a patient care portfolio should be included to document their clinical practice activities. The patient care portfolio should include the following information: <ol class="wp-block-list"> <li>Summary of relevant activities in clinical practice and evaluations of patient care quality.</li>   <li>Extraordinary duties assigned or elected in clinical practice</li>   <li>Development and/or evaluation of clinical services and programs</li>   <li>Community service and outreach</li> </ol> </li>   <li>Professional and University Service (list by year, in reverse chronological order) <ol class="wp-block-list"> <li>University committees and special assignments <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Unit: name of committee(s), role on committee(s) (member, chair, etc.), inclusive dates of service</li>   <li>Division: name of committee(s), role on committee(s) (member, chair, etc.), inclusive dates of service</li>   <li>University-wide: name of committee(s), role on committee(s), inclusive dates of service</li>   <li>UNC system: name of committee(s), role on committee(s), inclusive dates of service</li>   <li>Special assignments: title or role, brief description of assignment, inclusive dates of service</li> </ol> </li>   <li>Non-university committees and service: <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Local</li>   <li>Regional</li>   <li>State</li>   <li>Other</li>   <li>Clinical Agency Committees and/or Hospital committees, if applicable</li> </ol> </li>   <li>Professional Organizations (list by year in reverse chronological order) <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Memberships in professional organizations: list memberships</li>   <li>Offices held or other official functions President/Chair: list organization(s) Other office(s): list office and organization(s)</li>   <li>Organization of meetings, workshops, and symposia: list organizations(s)</li>   <li>Presentations (other than research) at meetings, workshops, and symposia: list organization, date, and title of presentation(s)</li>   <li>Service as editor or editorial board member: list board(s), list role(s)</li>   <li>Items reviewed, refereed, or juried for scholarly publications: list publication(s)</li>   <li>Items reviewed, refereed, or juried for granting agencies: list agency(ies)</li>   <li>Evaluation of faculty for other universities (peer review): list institution(s)</li>   <li>Consultantships: list client, specify whether paid or unpaid, briefly define activity</li> </ol> </li>   <li>Other professional service</li>   <li>Grants (listed by year in reverse chronological order) in support of professional service. Provide a list of all grants applied for, listing for each the source, amount requested, title, and co-investigators. Designate status: awarded (including amount awarded if different from request), pending, rejected. <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Grants/proposals through Office of Sponsored Programs</li>   <li>Grants/proposals through the Division of Institutional Advancement</li>   <li>University Grants</li>   <li>Reports to granting agencies: list agency(ies)</li> </ol> </li> </ol> </li>   <li>Honors and other noteworthy activity not covered above</li>   <li>Administrative Activities <ol class="wp-block-list"> <li>Noteworthy accomplishments and practices in administration</li>   <li>Extraordinary duties assigned or elected</li>   <li>Summary of administrative evaluations</li> </ol> </li>   <li>Community service: Include organization, dates, offices held.</li>   <li>Other: Include additional information deemed pertinent to this cumulative report.</li>   <li>Date this cumulative report was completed.</li> </ol>   <h3 class="wp-block-heading" id="docreaptenprom">II. Documentation for Reappointment, Tenure, and Promotion</h3>   Reappointment, Tenure and Promotion shall be based on the needs and resources of the institution and on the faculty member's demonstrated professional competence and achievements. These personnel actions are governed by the policies and procedures set forth by the UNC Code and in Part IX of the East Carolina University Faculty Manual.   <h4 class="wp-block-heading">A. Personnel Action Dossier (PAD) for Reappointment, Promotion and Tenure</h4>   <a href="https://facultysenate.ecu.edu/manual/faculty_manual/guidelines-for-preparing-a-cumulative-evaluation/" target="_blank" rel="noreferrer noopener">Link to Guidelines for Preparing a Cumulative Evaluation</a>   <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li></li> </ol>   The Personnel Action Dossier (PAD) is a collection of documents and lists of accomplishments in summary form that provides a record of the accomplishments of a faculty member seeking reappointment, promotion, or tenure. Each time a personnel action for reappointment, promotion, or tenure takes place, a PAD is compiled in a manner described in Part IX of the East Carolina University Faculty Manual. Each PAD becomes part of the faculty member’s permanent personnel file. For further information about personnel files, please refer to Part VIII.I.VIII of the East Carolina University Faculty Manual.   In evaluating a candidate for promotion, all of the candidate's teaching, scholarship, service, and other professional activity shall count, but activity since the last promotion at ECU shall carry a greater weight than activity prior to the last promotion. Within the PAD the candidate should supply dates for all listed activities and accomplishments, making it possible for reviewers to clearly identify the chronology of accomplishments related to the time of hire, tenure or last promotion (whichever is more recent).   The Personnel Action Dossier shall include the following items:   <ol style="list-style-type:upper-alpha" class="wp-block-list"> <li>A properly executed <a href="https://facultysenate.ecu.edu/manual/wp-content/pv-uploads/sites/707/Attachment1_CumulativeReport.docx" target="_blank" rel="noreferrer noopener">East Carolina University Cumulative Report for Reappointment, Promotion and Tenure (docx)</a> is required for these personnel actions. It is the responsibility of the faculty member to have prima facie evidence of all activity listed in this report available for inspection, if requested, by reviewers at any level of the personnel action process. Actions involving tenure also require a properly executed <a href="https://academicaffairs.ecu.edu/wp-content/pv-uploads/sites/229/ECUPersonnelActionSummaryForm2019.pdf" target="_blank" rel="noreferrer noopener">East Carolina University Personnel Action Summary Form (PDF)</a>.</li>   <li>Recommendations (Note: The documents listed here will be added by the appropriate official as the Personnel Action progresses.) <ol class="wp-block-list"> <li>For reappointment: <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Unit Tenure Committee’s recommendation, signature of the chair of the unit Personnel Committee, and date</li>   <li>Unit administrator’s recommendation, signature, and date</li>   <li>Dean's recommendation, signature, and date</li>   <li>Provost's recommendation, signature, date</li> </ol> </li>   <li>For tenure: <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>One cumulative evaluation in narrative form of the candidate's teaching, research, service, and any other relevant duties, prepared by the unit Tenure Committee. A draft of this cumulative evaluation, to be completed after the candidate turns in the PAD, should be available for discussion by the entire Tenure committee before the vote. </li>   <li>A cumulative evaluation in narrative form of the candidate’s teaching, research, service, and any other relevant duties, prepared by the unit administrator.</li>   <li>Unit Tenure Committee's recommendation, signature of the chair of the unit Personnel Committee, and date</li>   <li>Unit administrator’s recommendation, signature, and date</li>   <li>Dean's recommendation, signature, and date</li>   <li>Provost’s recommendation, signature, date</li> </ol> </li>   <li>For promotion:  <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>One cumulative evaluation in narrative form of the candidate's teaching, research, service, and any other relevant duties, prepared by the unit Promotion Committee. A draft of this cumulative evaluation, to be completed after the candidate turns in the PAD, should be available for discussion by the entire Promotion committee before the vote.</li>   <li>A cumulative evaluation in narrative form of the candidate’s teaching, research, service, and any other relevant duties, prepared by the unit administrator.</li>   <li>Unit Promotion Committee’s recommendation, signature of the chair of the unit Promotion Committee, and date</li>   <li>Unit administrator’s recommendation, signature, and date</li>   <li>Dean's recommendation, signature, and date</li>   <li>Provost's recommendation, signature, date</li> </ol> </li> </ol> </li>   <li>Records of Evaluation <ol class="wp-block-list"> <li>For evaluation for reappointment decisions: <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Listing of the criteria for reappointment set forth by the code unit of the faculty member.</li>   <li>Records of all written communications with the candidate on progress toward tenure, including all annual evaluations over the period of time appropriate to the decision.</li>   <li>Records of the annual discussions on the criteria for evaluating faculty performance, on workplan, on annual evaluation, and on success plan, if any, meetings with the unit administrator. See Part VIII.I.III of the East Carolina University Faculty Manual.</li>   <li>Records of the assigned teaching duties and responsibilities including indication of reassigned time, workplans and success plans, if any over the period of time appropriate to the decision. See Part VI.I.I and Part VIII.I.II of the East Carolina University Faculty Manual.</li> </ol> </li>   <li>For evaluation for tenure decisions: <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Listing of criteria for tenure set forth by the code unit of the faculty member.</li>   <li>Records of all written communications with the candidate on progress toward tenure, including all workplans, annual evaluations, and success plans, if any over the period of time appropriate to the decision.</li>   <li>Records of the annual discussions on criteria for evaluating faculty performance, workplans, annual evaluation, and success plan, if any, meetings with the unit administrator. See Part VIII.I.III of the East Carolina University Faculty Manual. </li>   <li>Records of the assigned workload over the period of time appropriate to the decision. See Part VI.I.I and Part VIII.I.II of the East Carolina University Faculty Manual. </li>   <li>Records of all communication with external reviewers, copies of the external reviews, and a listing of the documents reviewed.</li> </ol> </li>   <li>For evaluation for promotion decisions: <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Listing of the criteria for promotion set forth by the code unit of the faculty member.</li>   <li>Records of all workplans, annual evaluations, and success plans, if any, over the period of time appropriate to the decision. If last promotion took place more than 7 years ago, only the last 7 years should be included. See Part VI of the East Carolina University Faculty Manual.</li>   <li>Records of the assigned teaching duties and responsibilities including indication of reassigned time, workplans, and success plans if any over the period of time appropriate to the decision. If the last promotion took place more than 7 years ago, only the last 7 years should be included.</li>   <li>Records of all communication with external reviewers, copies of the external reviews, and a listing of the documents reviewed.</li> </ol> </li> </ol> </li> </ol>   In cases of application for tenure with simultaneous promotion, items B and C should be combined as appropriate.   <ol start="4" style="list-style-type:upper-alpha" class="wp-block-list"> <li>Supporting materials The faculty member, in consultation with the unit administrator and the chair of the unit personnel committee, shall add materials in support of the activities and accomplishments listed in the East Carolina University Cumulative Report for Reappointment, Promotion and Tenure.</li>   <li>Other material Materials not included in the categories listed in the cumulative report may be added to the dossier by the faculty member providing the unit administrator, in consultation with the Unit Personnel Committee, has an opportunity to include a response to such materials. In the event the unit administrator and Unit Personnel Committee cannot agree on a response, both may include a response.</li>   <li>Disagreements as to inclusion or removal of documents The dossier shall include the required documents and lists relevant to the faculty member's teaching, research/creative activity, and service as described above. If the faculty member disagrees with the unit administrator and/or the unit personnel committee as to the inclusion of relevant documents, the documents will be included and each party may include a statement about the document in the dossier. The candidate is allowed to review and include a response to the cumulative evaluations (see Part X.I.II.A of the East Carolina University Faculty Manual).</li> </ol>   <h4 class="wp-block-heading">B. Cumulative Report for Reappointment, Promotion, and Tenure</h4>   <a href="https://facultysenate.ecu.edu/manual/faculty_manual/guidelines-for-preparing-a-cumulative-evaluation/" target="_blank" rel="noreferrer noopener">Link to Guidelines for Preparing a Cumulative Evaluation</a>   A properly executed <a href="https://facultysenate.ecu.edu/manual/wp-content/pv-uploads/sites/707/Attachment1_CumulativeReport.docx" target="_blank" rel="noreferrer noopener">East Carolina University Cumulative Report for Reappointment, Promotion and Tenure (docx)</a> is required for these personnel actions. It is the responsibility of the faculty member to have prima facie evidence of all activity listed in this report available for inspection, if requested, by reviewers at any level of the personnel action process.   A. General Information   <ol class="wp-block-list"> <li>Name</li>   <li>College or Professional School and Department</li>   <li>Date of first appointment to ECU</li>   <li>Present rank and date at which present rank was established</li>   <li>Educational background: degrees, dates conferred, and institutions. Indicate the status of any degree program in process. Include the following where applicable: a. Postgraduate Training Fellowships b. Residencies c. Traineeships</li>   <li>Administrative appointments or special assignments (list positions and dates in reverse chronological order with percentage of time assigned)</li>   <li>Professional credentials (certifications and licensures)</li>   <li>Professional employment history (list positions, ranks and dates of appointments in reverse chronological order)</li>   <li>Formal continuing education for professional development (courses, seminars, institutes, etc. and dates in reverse chronological order) School of Medicine (clinical staff): List all postgraduate Continuing Medical Education completed in the last 3 years (in reverse chronological order).</li> </ol>   B. Teaching (Didactic and Clinical) and Advising [narrative or bulleted list and relevant date(s)]   <ol class="wp-block-list"> <li>A brief Self-Assessment of Teaching effectiveness</li>   <li>Teaching experience  <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Chronological list of all courses taught including year, semester, section, and enrollments.</li>   <li>Chronological list of all peer reviews including year, semester, and reviewer name.</li> </ol> </li>   <li>Noteworthy accomplishments and practices in teaching</li>   <li>Noteworthy accomplishments and practices in advising and retention</li>   <li>Extraordinary duties assigned or elected in advising</li>   <li>Direction of student research and performances: a. List undergraduate students and projects. b. List graduate students and projects. c. List memberships in graduate student’s thesis/dissertation committees</li>   <li>Grants (listed by year in reverse chronological order) in support of teaching and advising. Provide a list of all grants applied for, listing for each the source, amount requested, title, and co-investigators. Designate status: awarded (including amount awarded if different from request), pending, rejected. a. Grants/proposals through Office of Sponsored Programs b. Grants/proposals through the Division of Institutional Advancement c. University Grants d. Reports to granting agencies: list agency(ies)</li>   <li>Medical Education: a. Undergraduate medical student teaching, including didactic lectures, clinical teaching, conferences, laboratories, student advising, and student preceptorships. b. Postgraduate medical teaching including clinical teaching and continuing medical education. c. Curriculum development in medical education. Note: Evidence of Teaching Effectiveness shall be included in Section D, Supporting Materials, to include: <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>(Required) Reports from university approved student evaluations. Data should not be condensed or summarized, but included as it appears in the original survey reports. Student comments may be included at the discretion of the candidate but are not required. If student comments for a class are included, all comments from the original survey report for that class must be included.</li>   <li>(Required) Reports from all peer reviews of instruction.</li>   <li>(Optional) Instructional materials or other evidence of pedagogical innovation or impact (see East Carolina University Faculty Manual, Part VIII.I.III).</li> </ol> </li> </ol>   C. Research/Creative Activity:   <ol class="wp-block-list"> <li>A brief statement of research activities and interests.</li>   <li>A complete list of publications in print, in reverse chronological order, beginning with the most recent publications (Note: School of Medicine should use the AMA format for publications): a. Books and monographs b. Journal articles c. Chapters in books d. Book reviews in professional journals e. Abstracts (including those published in proceedings) f. Microforms g. Sound/video recordings, musical scores h. Art exhibitions, pictures in books, applied art i. Articles in proceedings j. Intellectual property protections (such as patents) k. Editorships of professional journals or books l. Musical performances & productions m. Theatrical performances & productions n. Software development o. Electronic publications p. Clinical trials q. Other (e.g., entries in encyclopedias)</li>   <li>Papers, creative works, etc. accepted for publication but not yet in print (attach a copy of letter of acceptance)</li>   <li>Other research publications: list title(s) and publication dates and publisher</li>   <li>Research presentations and posters: list organization, date, and title of presentation(s)</li>   <li>Participation in expert panels (include topics, meeting, date(s).</li>   <li>Visiting professorships or lectureships (include titles, place, date(s).</li>   <li>Pedagogical materials: list title(s) and publication dates and publisher</li>   <li>Grants (listed by year in reverse chronological order) in support of research/creative activity. Provide a list of all grants applied for, listing for each the source, amount requested, title, Principal investigator and co- investigators. Designate status: awarded (including amount awarded if different from request), pending, rejected. a. Grants/proposals through Office of Sponsored Programs b. Grants/proposals through the Division of Institutional Advancement c. University Grants d. Reports to granting agencies: list agency(ies)</li> </ol>   D. Clinical Practice: For those faculty who provide patient care as a part of their duties, a patient care portfolio should be included to document their clinical practice activities. The patient care portfolio should include the following information:   <ol class="wp-block-list"> <li>Summary of relevant activities in clinical practice and evaluations of patient care quality.</li>   <li>Extraordinary duties assigned or elected in clinical practice</li>   <li>Development and/or evaluation of clinical services and programs</li>   <li>Community service and outreach</li> </ol>   E. Professional and University Service (list by year, in reverse chronological order)   <ol class="wp-block-list"> <li>University: Committee and special assignments <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Unit: name of committee(s), role on committee(s) (member, chair, etc.), inclusive dates of service</li>   <li>Division: name of committee(s), role on committee(s) (member, chair, etc.), inclusive dates of service</li>   <li>University-wide: name of committee(s), role on committee(s), inclusive dates of service</li>   <li>UNC system: name of committee(s), role on committee(s), inclusive dates of service</li>   <li>Special assignments: title or role, brief description of assignment, inclusive dates of service</li> </ol> </li>   <li>Non-university committees and service: <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Local</li>   <li>Regional</li>   <li>State</li>   <li>Other</li>   <li>Clinical Agency Committees and/or Hospital committees, if applicable</li> </ol> </li>   <li>Professional Organizations (list by year in reverse chronological order) <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Memberships in professional organizations: list memberships</li>   <li>Offices held or other official functions President/Chair: list organization(s) Other office(s): list office and organization(s)</li>   <li>Organization of meetings, workshops, and symposia: list organization(s)</li>   <li>Presentations (other than research) at meetings, workshops, and symposia: list organization, date, and title of presentation(s)</li>   <li>Service as editor or editorial board member: list board(s), list role(s)</li>   <li>Items reviewed, refereed, or juried for scholarly publications: list publication(s)</li>   <li>Items reviewed, refereed, or juried for granting agencies: list agency (ies)</li>   <li>Evaluation of faculty for other universities (peer review): list institution(s)</li>   <li>Consultantships: list client, specify whether paid or unpaid, briefly define activity</li> </ol> </li>   <li>Other professional service</li>   <li>Grants (listed by year in reverse chronological order) in support of professional service. Provide a list of all grants applied for, listing for each the source, amount requested, title, and co-investigators. Designate status: awarded (including amount awarded if different from request), pending, rejected. <ol style="list-style-type:lower-alpha" class="wp-block-list"> <li>Grants/proposals through Office of Sponsored Programs</li>   <li>Grants/proposals through the Division of Institutional Advancement</li>   <li>University Grants</li>   <li>Reports to granting agencies: list agency(ies)</li> </ol> </li> </ol>   F. Honors and other noteworthy activity not covered above   G. Administrative Activities   <ol class="wp-block-list"> <li>Noteworthy accomplishments and practices in administration</li>   <li>Extraordinary duties assigned or elected</li>   <li>Summary of administrative evaluations</li> </ol>   H. Community service: Include organization, dates, offices held.   I. Other: Include additional information deemed pertinent to this cumulative report.   J. Date this cumulative report was completed.   <hr class="wp-block-separator has-alpha-channel-opacity"/>   Faculty Senate Resolution #07-01, March 2007   Faculty Senate Resolution #08-27, May 2008   Faculty Senate Resolution #24-55, September 2024

Part X, Section II: Schedule for Personnel Actions

Last updated:
September 30, 2024

<h2 class="wp-block-heading">CONTENTS</h2>   <ol class="wp-block-list"> <li><a href="#wrkplntimeline">Annual Workplan and Annual Evaluation Timeline</a></li>   <li><a href="#subappointment">Subsequent Appointment and Advancement in Title of Fixed-Term Faculty Members Timelines</a></li>   <li><a href="#progresstt">Progress Toward Tenure Letters, Reappointment, Tenure, and Promotion Timelines</a></li>   <li><a href="#ptr">Post-Tenure Review Timeline</a></li> </ol>   <h2 class="wp-block-heading" id="wrkplntimeline">1. Annual Workplan and Annual Evaluation Timeline</h2>   The timelines designated in these schedules are the normal review cycles for the stated personnel actions. The Provost (or designee) may approve an adjustment to these timelines when compelling circumstances, as determined by the Provost (or designee), justify a temporary revision.   The Provost Office will conduct review of workplans and annual evaluations during the summer. If edits are suggested by the Provost Office, they will be discussed with appropriate parties at the beginning of the next academic year.   Although not required, it is recommended that the faculty member and the unit administrator check with each other for progress of workplan throughout the academic year.   Units may set internal deadlines, no later than the deadlines specified here.   In the event that a deadline falls on a weekend or university holiday, items shall be due on the next business day.   <h3 class="wp-block-heading">Workplan and Annual Evaluation Timeline</h3>   [table id=9 /]   <hr class="wp-block-separator has-alpha-channel-opacity" />   <h2 class="wp-block-heading" id="subappointment">2. Subsequent Appointment and Advancement in Title of Fixed-Term Faculty Members Timelines</h2>   The timelines designated in these schedules are the normal review cycles for the stated personnel actions. The Chancellor (or designee) may approve an adjustment to these timelines when compelling circumstances, as determined by the Chancellor (or designee), justify a temporary revision.   <h3 class="wp-block-heading">Subsequent Appointment Timeline - Spring of Decision Year</h3>   [table id=7 /]   <h3 class="wp-block-heading">Advancement in Title Timeline - Fall and Spring of Decision Year</h3>   The faculty candidate will be notified of the recommendation or decision, as appropriate, in writing within one week at each decision point.   [table id=10 /]   <hr class="wp-block-separator has-alpha-channel-opacity" />   <h2 class="wp-block-heading" id="progresstt">3. Progress Toward Tenure, Reappointment, Tenure and Promotion Timelines</h2>   The Timelines designated in these schedules are the normal review cycles for the stated personnel actions. The Chancellor (or designee) may approve an adjustment to these timelines when compelling circumstances, as determined by the Chancellor (or designee), justify a temporary revision.   For Promotion and Tenure consideration, the Chancellor (or designee) will adjust the schedule for notifications to faculty candidates when required by unforeseen circumstances, such as a change in the Board of Trustees meeting date normally held in the spring of the academic year.   <h3 class="wp-block-heading">Progress Towards Tenure (PTT) Letters - Required all years except the year prior to the year in which a faculty member’s mandatory tenure decision is considered</h3>   The Provost Office will conduct review of Progress Toward Tenure Letters during the summer. If edits are suggested by Provost Office, they will be discussed with appropriate parties at the beginning of the next academic year.   In the event that a deadline falls on a weekend or university holiday, items shall be due on the next business day.   [table id=6 /]   <h3 class="wp-block-heading">Reappointment of Probationary-Term Faculty Members Timeline</h3>   The faculty candidate will be notified of the recommendation or decision, as appropriate, in writing within one week at each decision point.   [table id=4 /]   <h3 class="wp-block-heading">Reappointment of Probationary-Term Faculty Members in 2nd Year of Employment With Credit for Prior Academic Service Timeline</h3>   The faculty candidate will be notified of the recommendation or decision, as appropriate, in writing within one week at each decision point.   [table id=5 /]   <h3 class="wp-block-heading">Promotion and Tenure Timeline – Spring before Decision Year</h3>   For 12-month Assistant Professor with 1 year of prior academic credit, in the fourth year of appointment, external reviewer list is due to Tenure Committee on the 2nd Tuesday in April; Tenure Committee's final list of external peer reviewers is due to unit administrator on 4th Tuesday in April; unit administrator will send letters and selected materials to reviewers by the 3rd Thursday in May.   [table id=2 /]   <h3 class="wp-block-heading">Promotion and Tenure Timeline – Fall and Spring of Decision Academic Year</h3>   The faculty candidate will be notified of the recommendation or decision, as appropriate, in writing within one week at each decision point.   [table id=3 /]   <hr class="wp-block-separator has-alpha-channel-opacity" />   <h2 class="wp-block-heading" id="ptr">4. Post-Tenure Review Timeline</h2>   The timelines designated in these schedules are the normal review cycles for the stated personnel actions. The Chancellor (or designee) may approve an adjustment to these timelines when compelling circumstances, as determined by the Chancellor (or designee) justify a temporary revision.   [table id=11 /]   <hr class="wp-block-separator has-alpha-channel-opacity" />   Faculty Senate Resolution #12-68, April 2012 Faculty Senate Resolution #18-23, April 2018 Faculty Senate Resolution #19-57, May 2019 Faculty Senate Resolution #21-25, April 2021 Faculty Senate Resolution #23-63, January 2024 Faculty Senate Resolution #24-55, September 2024